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Individual Number(My Number)

Introduction of the Social Security and Tax Number System by the new law enforcement(My Number)
The new law will be enacted as from October 5th, 2015 concerning Social Security and Tax Number System.

The Japanese government will adopt the Social Security and Tax Number System for the purpose of social security, taxation and disaster proposal in order to enhance public convenience and develop the efficiency in administration.

In the middle of October 2015, the municipality where each employee lives will send a notification card showing his/her Individual Number to the associate's address.

Individual Numbers will be used only for legally stipulated tasks, such as procedures for the Japanese pension, unemployment insurance and medical insurance, receipt of public assistance and welfare benefits, and the filing of income tax returns and other tax procedures.

Therefore, the private business entity has to collect Individual Numbers from employees and note each Individual Number on various legally required records, notices of acquisition of insurance qualification, and other documents and submit them to administrative organs.

The starting time to use Individual Number is as from January 1st, 2016.


Since usage of Individual Numbers for any purpose that is not stipulated by law and providing numbers to others are prohibited.
The companies in Japan are required the following measures in order to protect personal information that is linked to Individual Numbers.

* Matters to be taken as security management measures
   1- Systematic security management measures
   2- Physical security management measures
   3- Technical security management measures
   4- Human security management measures

In particular, concerning 1- Systematic security management measures, the companies are required to prepare information security policy and internal rules for the treatment of this Individual Number regardless of the number of employees.

MASHR will prepare the mandatory information security policy and internal rules.


If you have any questions, please feel free to
contact us.
 

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